Wellington College Education (China)

JOBTITLE 

EHSS Specialist 

DEPARTMENT 

Non-academic 

LOCATION 

Shanghai LINE MANAGEMENT Procurement & IC manager 

OBJECTIVES 

The EHSS(Environmental, Health, Safety, and Security) Specialist will play a key role in managing andleading the EHSS function to ensure the safety and well-being of the Hiba campus. Reporting directly to the Purchasing and Internal Control Manager, this position will involve oversight of health and safety protocols, security measures, and the overall management of campus facilities and activities. 

The EHSS Specialist will conduct regular monitoring to ensure that the school buildings and grounds are clean, safe, and secure at all times. This role requires close collaboration with the Facility, Operations, Admission & Marketing teams, property management teamaswell asthe academic &teaching staff, tomaintain campus security and ensure that facilities and equipment are prepared for all events and activities. 

Maintaining a professional image and conduct is essential for this role as it reflects the values of Hiba Academy. TheEHSS Specialist must operate efficiently, proactively, and effectively in all situations. Key attributes for success in this position include autonomy, dedication, determination, and professionalism as well as open-mindedness. Strong communication skills are vital for effectively engaging with team members and external partners involved with Hiba Academy Shanghai. We are looking for an individual who embodies these qualities and is committed to promoting a safe and supportive environment on campus.

KEY RESPONSIBILITIES 

• Develop EHS policies at the school level, including identifying and interpreting local and UK EHS laws and regulations to ensure full alignment and compliance. 
• Oversee the review and procurement of WCEC EHS membership at the school level, ensuring optimal value and alignment with organizational EHS objectives. 
• Own the review, update, and enforcement of school-level EHS policies; drive cross-departmental updates to HS-related policies, ensuring organizational consistency and regulatory adherence. 
• Provide authoritative interpretation and application of EHS regulations, and deliver strategic safety advice to address requests from all departments across the school. 
• Manage end-to-end contractor EHS oversight, including designing and delivering EHS training for general contractors PPM contractors as well as onsite service providers. 
• Review and approval of work permits, ensuring strict compliance with EHS protocols and mitigate risks associated with high-risk tasks. 
• EHS support for school events, providing strategic guidance to integrate EHS considerations into event planning and execution, and ensuring full safety compliance throughout all events. 
• Provide leadership and support for risk assessment initiatives, collaborating with departmental stakeholders to ensure comprehensive risk identification and mitigation. 
• Develop, refine, and maintain the school-level master drill plan (including process flows) for emergency response; track drill execution, compile reports, and monitor completion rates to drive continuous improvement. 
• Partner with bursars to plan fire drills, oversee post-drill follow-up actions, and ensure all emergency response protocols are effectively implemented. 
• Lead the development and facilitation of staff peep plans, and provide strategic support for department-level emergency drills to enhance organizational emergency readiness. 
• Develop and implement the school-level EHS competency and annual training plan; oversee training plan tracking, certificate recording, and ensure training completion across all staff groups. 
• Design and deliver 1-hour EHS training sessions for academic staff and 1-hour specialized EHS training for non-academic staff, tailoring content to role-specific risks and compliance requirements. 
• Lead preparation for the biennial EHS audit, coordinate audit execution, and oversee remediation of identified issues to ensure full compliance and continuous improvement. 
• Support EHS policy implementation through bi-weekly cross-departmental EHS meetings (including academic teams), driving alignment and addressing implementation challenges.
• Develop EHS inspection checklists for focused spaces and functions; conduct periodic food safety audits to mitigate health risks and ensure regulatory compliance. 
• System administration, including user management for staff onboarding/offboarding, delivering EHS briefings (both IPU and in-person) for newstaff to ensure initial safety awareness.
• Lead incident investigations for staff and contractor incidents, drive hazard report promotion, and oversee the closure of all hazard reports to eliminate recurring risks. 
• Promote the usage of the RA module, provide technical support to resolve user issues, and lead the annual review of risk assessments (RA) in collaboration with respective department owners. 
• Develop and deliver comprehensive EHS yearly and monthly reports, providing data-driven insights to leadership on EHS performance and areas for improvement. 
• Provide strategic safety advice on SWA to ensure all work activities adhere to EHSstandards. 
• EHS Continuing Professional Development (CPD) initiatives, including designing and delivering 
• EHS CPD training t oenhance the EHS competency of the organization’s staff

Communication and Leadership Responsibilities 

• Contributetoproblem-solving for both short-term and long-term challenges. 
• Provide timely updates and guidance to leadership regarding EHSS performance trends and corrective actions for accidents or near misses and support the development of strategic action plans. 
• Ensure effective communication with senior leadership, site leaders, staff, and associates regarding EHSS matters

Health and Safety Practices 

• Recommend safe operating procedures when handling equipment and facilities. 
• Maintain a commitment to Equal Opportunity and Occupational Safety and Health in all employment aspects and service delivery. 
• Participate actively in the Health and Safety committee.
• Engageinrelevant training opportunities provided by the school.

Additional Duties 

• Undertake other responsibilities as assigned by the Purchasing and Internal Control Manager.

BASIC QUALIFICATION 

• Bachelor’s degree in any science, engineering or related field; or equivalent combination of education and experience.
• Fluentwritten and spokenEnglishand Chinese 

EXPERIENCE 

• Atleast 5 years of progressive EHS experience, ideally in a context that includes international staff

EXPERTISE

• A minimum of five years’post qualification experience
• Fluency in English and Chinese 
• Experience with food safety 
• Chinese Certified Safety Engineer is a plus. 
• Strong ability in audit and project management 
• Commitment to democratic governance and collaborative, data-based decision-making 
• Rigorous approach to problem-solving 
• The ability to priorities workload and meet deadlines 
• Excellent communication skills with a diverse range of people and interpersonal skills 
• Technology user skills sufficient to prepare reports in Excel and Word, and aptitude to operate appropriate databases 
• Ability tomulti-task and prioritize 
• Ability toworkunder pressure 
• Able to work long hours and occasional weekends for events and emergencies 

PREFERRED ATITUDES 

• Demonstrating practice that represents the five core values of Wellington at all times (courage, integrity, kindness, respect and responsibility) 
• Excellent communication and interpersonal skills, proven ability to communicate effectively with different types of people and in cross culture environment 
• Strong passion for the education industry 
• Strong track record of solving complex problems, strategic thinking and delivering significant impact. 
• Proven ability to work with metrics, numbers and trends, and develop recommendationsfor action basedon the analysis. 
• Personal Integrity, accountability and credibility 
• Strong mindset for continuous improvement to meet or exceed expectations. 
• Safeguarding awareness

As an employer of choice, Wellington College Education China is committed to making professional learning and personal development central to its ethos and approach. WCEC fully recognises its responsibilities for safeguarding children. Our safeguarding policy applies to all staff, governors and volunteers working in the Group.