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General information

Business unit
Hiba Academy Nantong
Working Calendar
Non Academic

Description & Requirements

Role Description 

 

JOB TITLE

Extracurricular Activities Manager

 

DEPARTMENT

Academic Support

 

SUPERVISOR

Second Master

 

OBJECTIVE:

The Extracurricular Activities Manager develops a high-quality extracurricular experience for pupils at school and in the wider Hiba community using school resources. Extracurricular projects include CCA programme, Academy, holiday camps, weekend activities, off-campus trips, and more. 

This is an exciting and demanding role that requires flexible working hours which include evenings and weekends. It is a key position in the organisation that is highly challenging, suitable for those with excellent leadership, communication, time management and organisational skills.


KEY RESPONSIBILITIES

  • Plan and orgnaise a variety of extracurricular activities to ensure the holistic development of pupils and support overall learning outcomes
  • Responsible for the end-to-end administration and coordination of extracurricular activities, including onsite facilitation
  • Enroll teachers from the school/sister schools into the extracurricular activities and work with them to develop extracurricular activities
  • Work with Marketing and Admissions team to promote extracurricular activities and ensure sufficient sign ups
  • Create promotional literature and digital content or other forms of marketing materials to advertise and grow extracurricular activities
  • Prepare schedules for various co-curricular and extracurricular activities

Oversee the timetabling and line management of all the peripatetic music teachers, in liaison with key academic staff

  • Prepare financial projections for each extracurricular activities and actual finance reports after each activities
  • Collect feedback on the extracurricular activities from all stakeholders. Follow up on parents inquiries and ensure the service we provided could meet their requirements
  • Collaborate with other partners to offer extracurricular activities at the school. Negotiate and monitor contracts with vendors.
  • Manage risk assessments for extracurricular activities and ensure appropriate insurance is in place for all activities.
  • Review extracurricular activities for their suitability and effectiveness
  • Any other duty or responsibility related to managing the extracurricular activities, as assigned by the Second Master. 

BASIC QUALIFICATION

  • Bachelor’s degree
  • Experience of leading or coordinating curricular and pastoral teams
  • Experience of effective coordination of an extracurricular activity
  • A minimum of three years of experience working in a Manager/Coordinator role

Fluent in English and Chinese

 

PREFERRED APTITUDES

  • Flexible working schedule willing to trade days on/off of work
  • Excellent and effective communication skills with pupils, staff and parents, with good written communication skills
  • Highly motivated, ambitious and collaborative and willing to take the initiative

Embody the Hiba Values

  • Have excellent organizational, communication and interpersonal skills
  • Technical literacy with proficiency in Microsoft Office
  • Personal integrity, accountability and credibility.
  • Strong mind-set for continuous improvement to meet or exceed expectations.
  • Cross-cultural work experience is preferred