Wellington College China

OBJECTIVES

We are seeking an SA and Academy Assistant (School Activities) to provide support and offer academy services to pupils and parents in Wellington College Hangzhou. The SA and Academy Assistant will support the Academy program and liaise with Service, Finance and other departments to ensure that the daily SA and Academy courses run smoothly.

KEY RESPONSIBILITIES 

SA

• Deal with enquiries from parents/pupils/teachers via phone calls/emails regarding School Activity in a timely manner.
• Manage School Activity sign up and change request in the system.
• Prepare necessary documents for School Activity and other CCA.
• Assist in daily School Activity operation such as onsite support, register update.
• Input and maintain data in the School Activity software.
• Arrange transportation and other logistics for CCA. Manage School Activities attendance systems, ensuring accurate records are maintained and absentees are followed up in a timely manner.
• Maintain pupils’ records and databases as required. 
• Provide support to CCA school events and activities when needed.
• Managing School Activities resources in preparation for sessions. Ensure CCA supplies and office stationery needs are kept current and in plentiful supply.
• Assist the purchasing process for resources order in the CCA Events.
• Write articles both in Chinese and English about CCA.

ACADEMY

• Take photos of academy, update in ding talk group with a timely manner.
• Edit videos of Academy.
• Check Academy vendor's lesson quality daily.
• Academy pupils’ pick-up
• Deal with Academy emergency such as pupils' lateness, pupils’ behaviour etc.
• Take Late shift

SUMMER CAMP

• Asist summer camp registration and operation.
• Other duties appropriate to the scope and grading of the post as may be required from time to time.